Website DataFlow Group
Job Details
Job Position – Admin Manager
Company Name – DataFlow Group
An Office Administrator professional will oversee operations across the organization’s office. He/She will be a prominent ambassador of DataFlow as the first person the applicant interacts with in the office. , The role will have dynamic responsibilities ranging from managing end-to-end office procurement, company events, vendor management, and other exciting projects.
Duties and responsibilities:
Provide excellent front desk support to guests and clients.
Timely Management of C-suite requirements such as flight and hotel bookings, and calendars.
Manage courier shipments to and from the office.
Manage office file systems seamlessly and govern an efficient automated system of initiations and renewals.
Own the office calendar of events, proactively coordinating meetings, and corporate-wide events from end to end.
Vendor Management: Liaise with external service providers, negotiate contracts, and maintain relationships with vendors.
Good working knowledge of legal setup of employee requirements such as Visas, permits, etc. within the free zone district.
Collaborate with HR on logistically planning CSR events.
Proactively and continuously growing employee benefits portfolio in collaboration with HR.
Continuous proactivity in upkeeping the office and creating a better working environment for everyone.
Budget Management: Monitor and manage the administrative budget, making cost-effective decisions and optimizing expenses.
Requirements & Skills:
6+ years experience in a role supporting C-level executives and office management
Excellent communicator – able to interact with people of all levels in a confident, professional manner.
Service focus – dedicated to meeting the business expectations by maintaining effective relationships with stakeholders
Ability to think outside of the box with a sense of urgency
Excellent organizational and time management skills.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent Negotiation skills with vendors and stakeholders.
Impeccable attention to detail.
Sustainable mindset for continuous governance of office.
Proactivity and interest in adding value and elevating the Headquarters continuously to higher standards.
Ability to run from end to end, exciting projects such as office renovation/expansion.
Ability to work with numbers and demonstrate logical, analytical thinking.
Location: Dubai
Email : Alaa.amar@dataflowgroup.com
To apply for this job email your details to Alaa.amar@dataflowgroup.com