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Job Details
Job Position – Assistant Secretary
Company Name – Gateway
Who can perform Administrative and office support activities with at least 1 year of Experience
Job Types: Full-time
Ability to commute/relocate:
Dubai: Reliably commute or plan to relocate before starting work (Required)
As an Office Administrator Secretary, you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You must assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests, or issues and will be an integral part of the company’s workforce.
Responsibilities:
Answer phone calls and redirect them when necessary
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
Prepare and disseminate correspondence, memos and forms
File and update contact information of employees, customers, suppliers and external partners
Support and facilitate the completion of regular reports
Develop and maintain a filing system
Check frequently the levels of office supplies and place appropriate orders
Make travel arrangements
Document expenses and hand in reports
Undertake receptionist duties
Get pricing from Logistics partners
Issue orders to Logistics partners
Track shipments
Clear shipments from Sea and Airports
Book couriers
Prepare and issue cheques
Record and document petty cash
Do minutes of meetings
Requirements and skills
Proven work experience as a Secretary or Administrative Assistant
Familiarity with office organization and optimization techniques
The high degree of multi-tasking and time management capability
Excellent written and verbal communication skills
Integrity and professionalism
Excellent in Ms Word
Excellent in MS Excel
Excellent in MS Outlook
High school diploma
Job Type: Full-time
Apply: Minu@gatewaydxb.com
To apply for this job email your details to Minu@gatewaydxb.com