Document Controller

Document Controller Jobs in Ras Al Khaimah

Hiring

Experienced Document Controller who can join immediately

Project Location: Ras Al Khaimah, UAE

Role accountabilities:
-Set up document control and filing system in accordance with site manual
-Receive, stamp, log and distribute all incoming documentation in a timely manner
-Ensure document control registers are kept up to date
-Produce reports from documents control registers for project team
-Advise Senior Site Representative when documents are becoming overdue
-Preparing and formatting letters, meeting minutes, reports pre-issue
-Maintain project team attendance logs
-Handle all kinds of submittals, reports and correspondences.
-Responsible for overall coordination of controlled documentation within the project site.
-Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, logs/tracking and retrieval of documents and drawings
-Maintain registers/logs of all receipts and issues or submissions of documents and correspondence.
-Ensure the effective running of the day-to-day operations of the document center.
-Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
-To ensure compliance with quality assurance requirements at all time.
-Handling intake, scanning, verification, and storing documents.
-Receives and issues documents under transmittal, externally and internally according to document distribution matrix;
-Ensures that all engineering documents are well checked and submitted on time prior to the documents submission due date;
-Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to the recipient department/party to avoid confusion;
-Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable;
-Allocates document numbers to internally prepared documents and incoming documentation;
-Maintains updated records of all approved documents and drawings in the Document Archive and the File Server with easy traceability;
-Maintains the files and control logs as required by the project procedures.

Qualifications & Experience:
-Diploma or bachelor’s degree
-Minimum 5 years’ experience as Document Controller
-Experienced user of MSOffice applications and use of document management systems
-Must be fluent in the English language
-Must be able to work proactively within multi-cultural teams
-Must work professionally and in an ethical manner

Email : info@menascodubai.com

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