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Event Coordinator

  • by
  • Full Time
  • Abu Dhabi
  • AED 17,000/- USD / Year
  • Salary: AED 17,000/-

Parker Connect

Event Coordinator Jobs in Abu Dhabi

 

About the job

Main Accountabilities

  • Ensures the smooth logistical and administrative coordination of the event for which he/she has responsibility and provides a service of irreproachable quality to customers/participants.
  • Work in close liaison with members of the team in order to obtain all the necessary information to organize the administrative preparation of a event.
  • Seek the cooperation of different operational departments to ensure smooth delivery of event. He/she is responsible for the good performance of services carried out by these internal suppliers.
  • Negotiate and manage all relationships with internal & external suppliers in order to meet deadlines and deliver a high quality customer experience in the customer journey.
  • In the case of CSP, he/she is in direct contact with the companies to define with them the overall logistical organisation of the event.
  • Perform an important public relations role representing the company with customers/participants through the daily presence and assistance as well as at social events (cocktails, dinners, outings, visits, etc).
  • Perform an important role in terms of listening to and gathering the feedback from participants.
  • Anticipate possible organisational and logistical problems.
  • Demonstrate a good sense of organisation since he/she must manage the current event at the same time as preparing for subsequent one(s).
  • Monitor and respect the assigned budgets. He/she must submit an accurate and complete billing report at the end of the event to the Cost & Payment Manager (EDP). This not only ensures that the clients receive the invoiced cost in a timely fashion but also guarantees prompt payment to external suppliers. The job holder is also responsible for tracking and monitoring the reception of bills and receipts.

Key Challenges

  • Providing a high level of customer service on a consistent basis.
  • Being proactive when dealing with demands from clients and faculty as well as last minute requests while respecting all processes and procedures.
  • Responsible and accountable to both clients and faculty for the complete process without having direct authority over any internal services nor visibility of their priorities.
  • Managing the preparation, running and follow-up of several assigned events simultaneously which are structurally completely different.
  • Working in a fast-paced environment which requires extensive flexibility and frequent travel in the region.

To be successful in this role you will have

  • Excellent verbal and written communications skills
  • Excellent command of computer tools such as MS Word, Excel etc
  • Good experience in interpersonal relations
  • The ability to multi task and prioritize the most urgent of tasks

Salary AED 17,000/-

Employment Type

Full-time

 

 

To apply for this job please visit www.linkedin.com.