Executive Secretary

Job Details

Job Position – Executive Secretary

Company Name – Fusion Technology

Location: Qatar

Job Type: Full-Time

Are you an organized, detail-oriented professional with a passion for excellence? We are seeking a highly skilled Executive Secretary to support our senior leadership team in Qatar.

Key Responsibilities
– Manage executive schedules, including appointments, meetings, and travel arrangements.
– Prepare and edit correspondence, reports, presentations, and other documents.
– Handle confidential information with discretion.
– Schedule and coordinate meetings and conferences.
– Prepare agendas, take minutes, and distribute meeting materials.
– Ensure all necessary arrangements for meetings are in place.
– Act as the primary point of contact between executives and internal/external stakeholders.
– Screen and prioritise phone calls, emails, and other communications.
– Draft and proofread correspondence, ensuring accuracy and professionalism.
– Maintain organized filing systems for electronic and paper documents.
– Ensure all documentation is accurate, up-to-date, and accessible.
– Handle legal and financial documents with care and compliance.
– Arrange travel itineraries, accommodations, and transportation for executives.
– Prepare and process travel expense reports.
– Oversee office supplies and equipment maintenance.
– Coordinate with IT and facilities departments to address any issues promptly.
– Assist in planning and executing company events and functions.
– Support special projects and initiatives as assigned by executives.

What We’re Looking For
Education:
– Bachelor’s degree in Business Administration, Communications, or a related field (preferred)
Experience:
– 3–5 years of proven success in an executive support or high-level administrative role

Skills & Attributes:
– Exceptional written and verbal communication skills
– Impeccable organizational and time-management capabilities
– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
– Discreet, reliable, and trustworthy with confidential information
– Fluent in English and Arabic

Email: careers@fusion-qtechnology.com

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