Website Premium Solutions Consultancy
Job Details
Job Position – Office Management Specialist
Company Name – Premium Solutions Consultancy
Behalf of a leading group of companies in KSA – NEOM PROJECT (The line).
Location: Saudi Arabia
Key Accountability and Activities:
-Ensure that all office operations are conducted in an appropriate manner as well as responding to urgent situations when they occur.
-Initiate the handover checklist for the new offices and finalize the transition process with the operations team.
-Supervising contractors and vendors involved in services like maintenance, janitorial work, food services, parking management, technical support, IT, etc…
-Ensure that all office operational requirements are fulfilled in accordance with the established guidelines and standard operating procedures (SOPs).
-Coordinate staff relocations in collaboration with logistic and technical teams, ensuring alignment towards a common goal.
-Manage the day-to-day operations of all office buildings.
-Guarantee comprehensive readiness of the offices in all aspects, including aligning with Facilities Management, Safety, IT, Security, Soft Services, and promptly communicate any issues to the relevant stakeholders.
-Establish effective communication with customers to elevate their satisfaction levels.
-Supervise all raised maintenance and service tickets, collaborating with the stakeholders such as Facility Management team, Housekeeping, Hospitality , IT & Projects team to expedite process execution and ensure proper closure within the SLA (Service Level Agreement).
-Support in the procurement procedures and raise the PR/PO to ensure full compliance to the company policy & procedures.
-Oversee minor work orders and ensure timely and proper execution.
-Resolve the complaints raised that belong to office services.
-Ensure providing exceptional services level to all Offices occupants.
-Facilitate the access permissions for the visitors coordinate with security concerned team.
-Perform daily inspections/ HSE (Health, Safety and Environment) observation of the offices and complete the checklist/assessment.
Coordinate with all stakeholders to ensure full compliance with the company policy and proper way of completing the tasks.
Knowledge, Experienced, Qualifications: –
-Minimum 4 years of experience in office services or facility management or any relevant field
-Ability to work in a challenging and changing environment and work with ideas.
-Excellent time management skills and ability to multi-task and prioritize work
-Proficient in MS Office and SAP systems
-Exceptional communication skills.
-Highly customer focused.
Qualifications:-
Bachelor’s degree in business management, Facilities Management, Engineering, or relevant degree
Email : info@premiumsolutions.qa mention the applied position in the subject line.
To apply for this job email your details to info@premiumsolutions.qa