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Receptionist

  • Full Time
  • Dubai

lecocqassociate

Receptionist Jobs In Dubai

 

About the job

The successful candidate will provide general office support with a variety of clerical activities and related tasks. He/she will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Successful candidate will also manage and source resources and conduct research on behalf of the 2 Directors and associates.

 

Responsibilities:

 

  • Acting as a first point of contact: dealing with correspondence and phone calls
  • Taking and retrieving messages for various personnel
  • Managing diaries and organising meetings and appointments, and controlling access to the 2 Directors
  • Booking and arranging travel, transport and accommodation
  • Reminding the Directors of important tasks and deadlines
  • Typing, compiling and preparing reports, presentations and correspondence
  • Managing databases and filing systems
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers and clients
  • Collating and filing expenses
  • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information
  • Coordinates the pick-up and delivery of express mail services
  • Assists in the ordering, receiving, stocking and distribution of office supplies (including the office pantry)
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating
  • Assist with PRO related duties
  • Assist with compliance tasks
  • Coordinate and manage minutes and action lists from meetings

 

 

Minimum Requirements & Experience:

 

  • Grade 12 (Pass)
  • At least 3 years continuous experience as a personal assistant
  • Advanced Microsoft Office Skills

 

Key Skills:

 

  • Discretion and trustworthiness
  • Flexibility and adaptability
  • Good oral and written communication skills
  • Organisational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Attention to detail
  • Tact and diplomacy
  • Communication skills
  • A knowledge of basic DIFC and/or ADGM AML Rules

 

 

 

To apply for this job please visit www.linkedin.com.