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Technical Secretary

  • by
  • Full Time
  • Dubai

Karani Group of Companies

Technical Secretary Jobs in Dubai

 

About the job

We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as:

  • To carry out all tasks related to the smooth functioning of the administrative aspects of the engineering department and to ensure the completion of all requested tasks systematically, accurately and in an efficient and professional manner.
  • Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate
  • Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested
  • Prepare, assemble and distribute various reports and documents
  • Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
  • Keep calendar constantly updated to facilitate appointment and meeting schedules
  • Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
  • Arrange for various meetings and take minutes
  • Function as an administrative link to ensure that all parties receive the relevant information respectively

Key skills for secretaries

  • Good communication, customer service and relationship-building skills
  • Teamworking skills
  • Organization and time management skills
  • Attention to detail
  • Assertiveness
  • Flexibility
  • Tact, discretion and diplomacy
  • The ability to be proactive and use your initiative: to see what needs doing and to do it
  • The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.

 

 

 

To apply for this job please visit www.linkedin.com.