Website VFS Global
Job Details
Job Position – Administration Manager
Company Name – VFS Global
• Manage general administration activities effectively and maintain records of day-to-day operations.
• Undertake the responsibility of sourcing, procuring, and managing office supplies, facilities, and amenities.
Key Responsibilities:
• Manage day-to-day administration and control expenses related to maintenance, utilities, communications equipment, and hospitality services.
• Ensure the upkeep and maintenance of office furniture, fixtures, and equipment, and represent the administration team during audits.
• Maintain and manage all communication systems including video conferencing, telephones, and mobile devices.
• Oversee the implementation of contracts negotiated with service providers.
• Provide stationery, food, and corporate gifts based on requests from business units and management.
• Maintain records of utility bills, vendor invoices, and other expenses to ensure timely processing and payment.
• Process material management payments through SAP.
• Ensure compliance with VFAR and purchase policy in invoice processing.
• Manage petty cash for day-to-day expenses, prepare vouchers, and report on payments to vendors.
• Collaborate with employees, vendors, and service providers to address procurement, repair, and maintenance needs.
• Maintain proper documentation of reports, audits, contracts, and other administrative records.
• Ensure compliance with ISO 14001 and implement measures to preserve the environment by managing energy consumption and waste.
• Adhere to the code of conduct and follow VFS Administration Standard Operating procedures.
• Protect sensitive information by adhering to VFS’ Global information security policies and procedures.
• Monitor compliance of shops and licenses and ensure timely renewal of vendor contracts.
• Respond to inquiries, troubleshoot issues, and maintain stakeholder satisfaction.
• Manage the timely renewal of maintenance contracts.
• Oversee the handover and takeover of premises, obtaining clearance certificates during transitions.
Qualifications:
Education
• Graduate/ Postgraduate degree or global equivalent in Business Administration or another related field.
Experience
10 – 12 years of relevant experience in Administration, with the last few years at a Managerial level, preferably in a corporate organization/environment.
Email : josephb@vfsglobal.com if you meet with the above requirement with the Reference Number AM/001.
To apply for this job email your details to josephb@vfsglobal.com