Executive Assistant

Job Details

Job Position – Executive Assistant

Company Name  –  AIDAN O’BRIEN

Location – Dubai

Looking for an exceptional Executive Assistant to work directly with me across an established advisory, speaking and events business entering its next phase of growth. Based in Dubai, this is initially a fractional, contract-based role, with the opportunity to take on increasing responsibility & potentially grow into a broader operations role. This role will suit someone who wants more than a traditional EA position. There is significant scope to take ownership of systems, client operations and eventually broader business operations.

THE ROLE
You’ll work closely with me across the day-to-day running & growth of the business, including:
– Managing calendar, meetings, priorities and follow-up
– Communicating directly with existing & prospective clients
– Coordinating relationships with C-suite executives & HNW individuals
– Maintaining exceptional standards of client service and responsiveness
– Preparing proposals, presentations, documents and client materials
– Supporting the preparation & delivery of private events, workshops & speaking engagements
– Managing invitations, attendees, logistics and post-event follow-up
– Tracking clients, prospects, commitments & commercial opportunities
– Building & maintaining simple systems, processes & CRM discipline
– Supporting selected social media, content & marketing activity
– Making sure important details, deadlines & commitments do not get missed

THE PERSON
Looking for someone who is:
– Exceptionally organised & detail-oriented
– Fast, resourceful & highly responsive
– Proactive and able to anticipate what needs to happen next
– Digitally astute and comfortable learning and using AI, technology and new systems
– An exceptional communicator, with near-native written and spoken English and the ability to communicate confidently at executive level
– Comfortable dealing directly with CEOs, senior executives and HNW clients
– Discreet & trusted with confidential information
– Commercially aware & able to understand priorities beyond individual tasks
– Highly professional in communication, personal presentation & brand representation
– Able to work independently
– Based in Dubai and available for weekly in-person meetings
– Flexible around live events & key business commitments when required

STRUCTURE
– Remote-first
– Weekly in-person meeting in Dubai
– Fractional contract initially
– Initial 90-day trial period
– Competitive compensation
– Clear opportunity for increased responsibility, compensation and progression

HOW TO APPLY
Please send a 3-minute video introducing yourself and covering:
Who you are and your relevant experience
Why this particular role interests you
Why you believe you would be a strong fit
One example of where you took ownership of something without being asked

Email: info@theaidanobrien.com