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Executive Secretary

  • by
  • Full Time
  • Dubai

Stree Contracting

Executive Secretary Jobs in Dubai

 

About the job

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. Executive secretaries must be quick professionals with great time-management and multitasking abilities. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

·        Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

·        Receive and screen phone calls and redirect them when appropriate

·        Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

·        Handle confidential documents ensuring they remain secure

·        Maintain electronic and paper records ensuring information is organized and easily accessible

·        Conduct research and prepare presentations or reports as assigned

·        Corresponding on behalf of CEO with Main Contractor, Client, Consultant, and Sub-contractors

Requirements

·        Proven 5-7 experience as executive secretary or similar administrative role

·        Proficient in MS Office and “back-office” software (e.g. ERP)

·        In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

·        Familiarity with basic research methods and reporting techniques

·        Excellent organizational and time-management skills

·        Outstanding communication and negotiation abilities

·        Integrity and confidentiality

·        Degree in business administration or relative field

 

 

 

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