Skip to content
Home » HR Admin & Finance Assistant

HR Admin & Finance Assistant

  • by
  • Full Time
  • Dubai

Marcom Arabia

HR Admin & Finance Assistant Jobs in Dubai


About the job


Responsible for implementing all, HR and Administration Functions and activities, Maintaining and Managing Proper Record & files.

Manage full recruitment process

Payroll (HR & Finance)

Maintaining and Managing Secretarial Activities, License renewal, Telecoms providers, Ejari.

Logistics, Purchases and Suppliers Invoices, Client Invoices, Statement of Accounts, Ledger reconciliations, Petty cash.

HR & Admin Responsibilities includes:

• Direct assistance and servicing any requirements of the Regional Manager including secretarial support

• Evaluate policies to ensure they are in compliance with corporate rules and mission.

• Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.

• Manages and maintains job postings, ensures timely response to questions from hiring managers, applicants, and new hires.

• Coordinates scheduling of phone screens, interviews, and new hire orientation; ensuring receipt of all reviewed and interviewed candidates’ resumes for Affirmative Action reports

• Maintains employee personnel files and conducts ongoing audits

• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.

• To record and maintain all employee’s data from joining till resignations/terminations

• Liaoning with DMCC, KIZAD, DED for Employee Visa application, Renewal, Cancellations etc.

• To maintain vacations record for employees

• Handling Etisalat, Du, dewa and post office

• To record and maintain stationery items, kitchen items, utilities and any other service required to perform admin operations

• To take care of H.R, Admin and Logistics tasks and office management.

• Assist in preparing monthly payroll, managing annual leave settlement and final settlement of employees in accordance with company policies and DMCC Regulations; liaising with DMCC for staff visa processing.

• DMCC Company’s regulations; DMCC FZ Rules & Regulations; UAE Labour Laws

• Keeping record of company’s all corporate documents i.e License Renewal Medical insurance

Finance Assistant Responsibilities includes:

• Research potential vendors, Compare and evaluate offers from suppliers.

• Prepare Purchase order, MRN -Stock receive in from Supplier, Enter Supplier Invoices.

• Monitor stock levels and place orders as needed.

• Prepare Client Invoices, Statement of accounts, assisting the Reconciliations.

• To follow up with clients to ensure all collections are being done at time

• Assisting the Finance Manager with various tasks, including Posting payment vouchers, Journal vouchers, Ledger reconciliation, bank reconciliation and, records and statements




To apply for this job please visit