Website VFS Global
Job Details
Job Position – Administration Officer
Company Name – VFS Global
Location – UAE – Dubai
Job Responsibilities:
Store & Physical Asset management:
-Assisting Admin team on store and physical asset management
-Ensuring all the furniture component in place
-Ensuring Furniture / other item are stacked in a well manne-Ensuring
-Physical stock count happen every month
-Preparing Exit Gate Pass
– Maintaining physical file for material Inward / Outward and record keeping
– Track Asset movement and make necessary record/documents.
– Asset Scraping (only for furniture & admin related item).
Facility management:
– Check the all facility and report admin team on any maintenance issues.
– Coordination with the vendor for repair, maintenance & pest control work schedule.
– Applying work permit from building management for repair and maintenance & pest control works etc.
– Site monitoring as per instruction from admin manager.
– Record keeping of maintenance works, service report, warranty docs.
– Monitor regular or PM service schedules
– Weekly facility inspection
Vendor Coordination:
– Coordinate with vendors for deliveries
– Follow up for deliveries
– Verify the delivered items against the delivery note and PO / Order form.
Admin Filing:
– Project file filing
– Vehicle record filing
– Parking Card Details filing
– Shredding Destroy report filing
– Indoor plant maintenance report filing weekly
– Scent marketing report filing monthly
– Coffee machine servicing filing quarterly
– Pest control report filing quarterly
Local Purchase:
– Responsible for cash purchase item, like dates, office consumable items and adhoc purchase request from other departments or management etc.
Minimum Requirements:
– Education: Minimum: Graduate or global equivalent degree.
– Experience: 2 – 3 years of relevant experience in administration is a must for this position.
– Knowledge & Key skills: Basic knowledge of Computers and work with MS Office efficiently and Ability to Innovate and enhance procedures and methods to increase productivity & cost effectiveness
Please forward your resume if you meet with the above requirement with the Reference Number AO/VFS/010.Please note that only candidates who meet with the requirements will be contacted.
Email: josephb@vfsglobal.com