RTC Road and Traffic Engineering
Job Details
Job Position – Administrative Assistant
Company Name – RTC Road and Traffic Engineering
Location: Dubai, UAE
Requirements:
Minimum 3 years of experience in an administrative or office support role.
Strong organizational and communication skills.
Professional, detail-oriented, and presentable.
Proficiency in Microsoft Office and Outlook.
Fluent in English (written and verbal).
Ability to multitask and work efficiently under pressure.
Responsibilities:
Provide day-to-day administrative and operational support to management.
Manage calendars, appointments, meetings, travel arrangements, and scheduling.
Handle calls, emails, correspondence, and meeting coordination.
Prepare meeting agendas, minutes, action items, letters, reports, and other administrative documents.
Coordinate and follow up on tasks, requests, and approvals on behalf of management.
Coordinate with internal departments, external stakeholders, drivers, and support staff to ensure smooth and timely execution of requirements.
Manage personal and administrative matters for management when required, including visa and vehicle renewals, bookings, appointments, tenancy renewals, and other related arrangements.
Handle collection related coordination.
Arrange hospitality and logistical requirements for management, guests, events, and meetings.
Assist with employee attendance and overtime record coordination.
Maintain accurate and organized digital and physical filing systems, office records, and management documents.
Manage reminders and follow-ups for meetings, events, renewals, and important deadlines.
Maintain confidentiality of sensitive company and management information.
Support the smooth and efficient day-to-day operation of the office and administrative functions.
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