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Office Administrator

  • by
  • Full Time
  • Dubai

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Office Administrator Jobs in Dubai

 

Duties and Responsibilities: Administrative

  • Answer all incoming calls and handle callers inquiries whenever possible
  • Re-direct calls as appropriate and take adequate messages when required
  • Receive and assist clients and escort them to correct destinations; offices, rooms or meeting rooms.
  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Answering the queries of all clients: walk in or people who call in or information seekers about properties.
  • Maintaining a record of appointments and coordinate those to the right people in the office.
  • Organize and maintain file system database into spreadsheets, records status for leads generated,
  • Provide general administrative and clerical support including mailing, scanning, copying.
  • Assist in resolving any administrative problems.
  • Prepares DLD standard sales (MOU) and leasing contracts.
  • Prepares different kinds of letters.
  • Handles company leads / inquiries. Follow up actions and record client events and requirements.
  • Schedules meetings and viewings for MD and assisting clients.
  • Checking the Properties listed for sale and for rent on the website.
  • Monitor DLD daily sales transactions.
  • Market research for sales, rental prices and trends.

CRM:

  • Enter, maintain and update daily property listings bearing in mind advertisement standards.
  • Secure public information about a property.
  • Control client records and files in full confidentiality.
  • Support requests to import data into CRM from various sources, following established assignment tools.
  • Generate reports such as property listings and availability status for management review.
  • Verify properties in property portals.
  • Repost and republish listings
  • Maintains the listing in portals (Dubizzle, Property Finder and website)
  • Report issues to CRM and Portal technical support team and solve it accordingly.

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