Website J&T Express
Job Details
Job Position – Admin Supervisor
Location – Dubai-DWC office
Job Purpose:
To oversee and manage administrative operations across multiple branches, ensuring efficiency, compliance, cost optimization, and smooth workflow in support of the company’s objectives.
Key Responsibilities:
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Administration & Operations Management: Supervise the administrative team, ensuring tasks are completed efficiently. Oversee daily office operations, facility management, and office supplies inventory. Manage tenancy contracts, permit renewals, and utility payments. Ensure compliance with company policies and regulatory requirements.
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Cost Optimization & Vendor Management: Identify cost-saving opportunities, including supplier negotiations and expense control. Manage procurement of office supplies, ensuring competitive pricing and quality. Oversee contracts with service providers (utilities, logistics, office maintenance, etc.).
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Travel & Logistics Management: Arrange staff and guest travel bookings, including flights, accommodations, and transport. Oversee staff pick-and-drop services and other logistical support.
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Reporting & Documentation: Maintain administrative reports, payment trackers, and documentation. Prepare reports on expenses, approvals, and procurement activities. Draft and implement Standard Operating Procedures (SOPs) for administration functions.
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Team Supervision & Support: Assign tasks, monitor performance, and guide administrative staff. Conduct team discussions and follow-ups to ensure efficient workflow.
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Office Relocation & Space Management: Plan and oversee office relocations and space optimization strategies. Ensure a productive working environment for employees within the available infrastructure.
Key Skills & Competencies:
– Strong organizational and multitasking abilities. – Excellent problem-solving and decision-making skills.
– Negotiation and cost-saving strategies.
– Proficiency in Microsoft Office and administrative software.
– Strong communication and leadership skills.
Qualifications & Experience:
– Experience in administration, facility management, or operations.
– Strong knowledge of UAE labor laws and administrative regulations.
– Experience in cost optimization and vendor management.
– Valid UAE Driving License Required.
Email: careers@jtexpress.ae
To apply for this job email your details to careers@jtexpress.ae