Website Ultimate HR Solutions
Job Details
Job Position – Document Control & Corporate Affairs Executive
Company Name – Ultimate HR Solutions
Role Type: Full Time, Permanent, Long Term, On-Site
Work Location: Dubai Internet City, Dubai, UAE
Working Days & Hours: Monday-Friday, 9am-6pm
Benefits: Visa, medical insurance, yearly vacation and ticket, gratuity
Maintaining the various master folders on DropBox including the respective Excel Document Registers in an organized and updates manner
Filing of documents in both (a)Electronic (Scan and file) format in DropBox and (b) Physical filing of original documents in designated folders.
Attending to requests for documents from internal and external stakeholders. (Team, DLD, Notaries, Plot Registrations, POAs, Sales of properties)
Monitoring and updating the “Companies Registers” on Monday dot com and ensuring that all items are current and details are properly updated and saved. (Licences, Leases, Est. Cards, COI, COGS, COIM, POA, MOA, AOA, Shareholding Structure)
Handling incorporations, registration amendments, and de-registration for DMCC, DDA, JAFZA, and BVI companies.
Updating Shareholding Structures
Coordinating with relevant agents for documents’ attestations, notarizations, apostilles, and legalizations across multiple jurisdictions, embassies, foreign affairs departments, authorities, and governments including BVI, Cayman, UAE MOFA, UK FCO and others as necessary
Preparing and submitting official letters, required compliance documents and audited financial statements to various authorities (DDA, DMCC, JAFZA), banks, and registered agents, and other external and internal stakeholders
Maintaining the authorities’ portal accounts of our client’s group of companies (Including under DMCC and DDA) and coordinating with relevant authorities with regards to service requests
Coordinating with translation agencies for all translation requirements
Email : jobs@uhrs.ae with email subject line as ‘Document Control and Corporate Affairs Executive’
To apply for this job email your details to jobs@uhrs.ae